California Department of Transportation

 

 

 

Division of Local Assistance Office Bulletins (DLA-OBs)

 

Important Notice:  The Division of Local Assistance (DLA) Office Bulletins are created to disseminate the most recent policy and procedural changes.  The DLA Office Bulletins supersede specific DLA policy and/or procedural publications, including forms.  Please make sure to review the Office Bulletins prior to referencing the LAPM, LAPG and LPPs to see if any of the bulletins affect these publications.

Please read our DISCLAIMER.

 

Division of Local Assistance Office Bulletin -- Checklist 10/31/14
Division of Local Assistance Office Bulletin -- BLANK TEMPLATE (MS Word) Revised 10/31/14
Division of Local Assistance Office Bulletin -- Announcement Memo 09/29/08


DLA–OB Title

Attachments

Contact

Date Issued

Impacts

DLA-OB 14-08 - - Notice to Proceed Submittal None Mike Giuliano 11/12/14 LAPM - Ch 15
DLA-OB 14-07 - - Environmental Procedures Attachment A - EX. 6E Categorical Exclusion Checklist
Lupe Jimenez 11/05/14 LAPM - Ch 6
DLA-OB 14-06 - Review of the DBE Contract Goals and Good Faith Efforts - Pilot Study Attachment A - EX. 3A Request for Authorization to Proceed with Preliminary Engineering
Attachment B - EX. 3B Request for Authorization to Proceed with Right of Way
Attachment C - EX. 3C Request for Authorization to Proceed with Utility Relocation
Attachment D - EX. 3D Request for Authorization to Proceed with Construction
Henry Wells 09/28/14 LAPM - Ch 9
DLA-OB 14-05 - Risk-Based Invoicing Attachment A- Local Agency Invoice Review Checklist
Attachment B1-B4 Billing Summary
Attachment C Billing Summary Instructions
Peter Anderson 07/04/14 LAPM - Ch 5
DLA-OB 14-04 - Utility Clause Update-Buy America

Attachment 1- Ex. 14-G: Utility Agreement Clauses
Attachment 2- Ex. 14-I: Local Agency/Utility Owner Special Agreement

Linda W Tong 04/28/14 LAPM - Ch 14
DLA-OB 14-03 - Use of Toll Credits in Lieu of Non-Federal Share Match for Local Assistance Federal-Aid Highway Projects

Attachment 1- Caltrans Toll Credit Use Policy
Attachment 2- Toll Credit Use Example

Robert Nguyen 03/27/14 LAPM - Ch 3
DLA-OB 14-02 - ADA Requirements for Curb Ramps Rajalingam Valluvan 03/18/14 LAPM - Ch 9, 11
DLA-OB 14-01 - LAPM Chapter 6 - Environmental Procedures

Attachment 1- Exhibit 6E Categorical Exclusion Checklist
Attachment 2- Exhibit 6F Categorical Exemption/Categorical Exclusion Determination Form

Laura Walsh 02/12/14 LAPM - Ch 6
DLA-OB 13-09 - LAPG Chapter 23-Local Agency STIP Projects

Attachment - LAPG Chapter 23 - Local Agency STIP Projects

Jaime Espinoza 10/31/13 LAPG - Ch 23
DLA-OB 13-08-Final Invoicing When Funds Lapse

Attachment 1 - Cooperative Work Agreement (CWA) Timeline

Attachment 2 - Finance Letter Example

Daniel Burke 08/26/13 LAPM - Ch 5, 17
DLA-OB 13-07R-Safe Harbor Indirect Cost Rate for Consultant Contracts

Attachment 1R - SHR Consultant Certification of Eligibility: and Contract Costs and Finanacial Management System

Attachment 2R - SHR Questionnaire for Evaluating Consultant's Financial Management System

Mohammad Maljai 10/03/13 LAPM - Ch 10
DLA-OB 13-06 -Revised LAPM Chapter 12 Chapter 12  Plans, Specifications & Estimate Henry Wells 08-12-13 LAPM - Ch 10, 12, 15, 16
DLA-OB 13-05 -Transparency Act-DUNS Number Exhibit 3E - Request for Authorization to Proceed Data Sheet(s) Frank Cao 07-16-13 LAPM - Ch 3
DLA-OB 13-04 - Highway Safety Improvement Program Highway Safety Improvement Program Guidelines Ted Davini 04-29-13 LAPG - Ch 9 & 10

DLA-OB 13-03 - Construction Oversight Program

Construction Review Checklist

Tim Buchanan

04-24-13 LAPM - Ch 19

DLA-OB 13-02 - LAPM Chapter 6 - Environmental Procedures

Local Assistance Procedures Manual Chapter 6 - Environmental Procedures

Germaine Belanger

03-14-13 LAPM - Ch 6

DLA-OB 13-01 -Establishment of Pro Rata or Lump Sum

Attachment 1 - Sample Projects Pro Rata and Lump Sum Funding Scenarios

Attachment 2 - LAPM Exhibit 3-O (Finance Letter)

Attachment 3 - FHWA Letter Dated October 26, 2012 (Fed Reimbursement Rate)

Attachment 4 - FHWA Memorandum dated January 3, 2012 (Modifications when using Lump Sum)

Adam Ambrosini

01-31-13 LAPM - Ch 3, 5
DLA-OB 12-01 Pavement Preventive Maintenance Pavement Management System Certification Peter Anderson 02-01-12

LAPM - Ch 11

LAPG - Ch 4

DLA-OB 11-14 State-Legislated Safe Routes to School (SR2S) Program

State-Legislated Safe Routes to School (SR2S) Program Guidelines Cycle 10

Application for State-Legislated Safe Routes to School (SR2S) Program Cycle 10 - Application Summary

Dawn Foster 12-19-11 LAPG - Ch 24
DLA-OB 11-13 Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway System

Attachment A--Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway Under an Environmental or Design Cooperative Agreement (Revised 08/01/2014)

Attachment B--Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway Under a Right of Way Cooperative Agreement (Revised 08/01/2014)

Attachment C--Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway Under Construction Cooperative Agreement (Revised 08/01/2014)

Patrick Louie 12-02-11 LAPM -Ch 2, 3, 4, 7, 12, 13, 15, 16, 19
DLA-OB 11-07-Capital Subvention Reimbursement Allocation Exhibit 3-H Request for Capital Subvention Reimbursement Allocation Adam Ambrosini 5-9-2011 LAPM - Ch 3
DLA-OB 11-06-Federal Safe Routes To School (SRTS) Program

Chapter 24 - Federal Safe Routes to School Program Guidelines

SRTS Program Applications (Cycle 3)

Dawn Foster 4/15/2011 LAPG - Ch 24
DLA-OB 11-05-Preliminary Engineering Phase Over 10 Years None Chris Jensen 3/24/11 LAPM - Ch 4
DLA-OB 11-02-Local Assistance Highway Bridge Program High Cost Projects Programming Policy and Procedures

Exhibit A: Sample Funding Commitment Letter

Exhibit B: Sample Funding Sheet for use in Exhibit A

Eric Bost 02/24/11 LAPG - Ch 6
DLA-OB 11-01-Local Assistance Highway Bridge Program Project Prioritization Policy

None

Eric Bost 02/24/11 LAPG - Ch 6

DLA-OB 10-01 Highway Bridge Programming FTIP Procedures

None
Eric Bost
01/21/10
LAPG – Ch 6, 7, 12

 

All Office Bulletins expire upon issuance of a Local Programs Procedure (LPP). Archive of Office Bulletins

If you have questions or are experiencing problems downloading, please email the DLA Webmaster



Accessibility
To report any difficulty experienced in accessing Caltrans programs, services or activities or any discriminations covered under the Americans with Disabilities Act, Section 504 of Rehabilitation Act or the Fair Employment and Housing Act, please contact us at (866)810-6346 Voice; 711 TTY; (916)653-3055 Fax.