Public Records Officer
Caltrans Public Records Request Form
Bold fields are required.
RETENTION OF DISCLOSURE
The Department retains this form for at least seven (7) years after disclosure for which the accounting is made, or until the record is destroyed, whichever is shorter.
DEFINITIONS AS USED ON THIS FORM
Disclose - means to disclose, release, transfer, disseminate, or otherwise communicate all or any part of any
record orally, in writing, or by electronic or any other means to any person or entity.
Public Records - includes any writing containing information relating to the conduct of the public's business
prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics.
Personal Information - means any information that is maintained by an agency that identifies or describes an
NOTE: There are exemptions to disclosures in Public & Personal Records. If you are not sure, check with Legal.
COPY COST AND COLLECTION
The requester should pay the appropriate fee, if any, to the Cashier's Unit. Records can be released upon
proof of receipt of payment. Prices are subject to change without notice.
The Cashiers Unit in Headquarters (counter) is located at 1820 Alhambra Blvd., 2nd floor. A cashier is also available in each of the twelve districts.
|DESCRIPTION OF PUBLIC RECORDS||COST PER UNIT|
|PERSONAL RECORDS (Any Size Paper)||$0.25 Per Page|
|8.5" x 14" OR SMALLER, 20# COPIES||$0.25 Per Page|
|COLOR COPIES (Any Size Paper)||$0.59 Per Page|
|11" x 17" REDUCED DRAWINGS (C Size)||$0.25 Per Page|
|COMPUTER DISK||$1.00 Per Disk|
|AUDIO/VIDEO/PHOTO||Cost of outside vendor + $7.00 shipping|
|ENGINEERING (C-E SIZE)|
|20# BOND||$0.13 Square Foot|
|VELLUM||$0.20 Square Foot|
|BLUELINES||$0.13 Square Foot|
|APERTURE CARDS COPIES||$0.63 Each Card|
|COPIES MADE FROM MICROFILM Size: 11" x 17"||$2.50 Per Sheet|
|COPIES MADE FROM MICROFILM Size: 24" x 36"||$7.50 Per Sheet|
|PUBLICATIONS & CONTRACTOR'S PAYROLL RECORDS||SPECIAL RATES - CHECK THE GUIDELINES|